Online DBS Check

The digital method reduces errors common in paper applications, leading to more accurate background screening results.

Types of DBS Certificates

DBS certificates come in three levels that match different job requirements and security needs.

The Basic DBS Check shows only unspent convictions and conditional cautions, making it suitable for general employment verification. Any individual can request this level without employer sponsorship.

The Standard DBS Check offers more detailed information, including both spent and unspent convictions, cautions, and reprimands. This level applies to positions involving trust or handling sensitive information. Legal and financial sector roles often require this check.

The Enhanced DBS Check provides the most thorough screening. This certificate contains all Standard check information plus any relevant details held by local police forces.

This level is required for people working with children or vulnerable adults. Teachers, healthcare workers, and those in similar positions must obtain this check. The Enhanced check may include a barred list check, which shows if someone is prohibited from working with vulnerable groups.

Employer Registration and Management

Employers need to know how to manage DBS checks effectively for their organization. After registering, you’ll get a dedicated Account Manager who’ll guide you through the DBS check process and answer your questions.

Your Account Manager will help you select which level of checks your employees need and verify compliance with legal requirements.

The HR platform lets you track applications, get instant notifications, and manage all DBS checks in one location. The system processes multiple applications at once, reducing administrative work.

You’ll see real-time updates and can quickly address verification requirements.

1. Monitor all DBS applications from a central dashboard
2. Get automatic email alerts when checks finish
3. Store required documents securely
4. Create reports for compliance and renewal tracking
5. Contact your Account Manager for complex situations

Registration takes under five minutes. You’ll access your online portal within four working hours and can begin processing DBS checks right away.

Verification Process and Timelines

The processing time for your DBS check varies based on multiple factors. After submitting your application, processing usually takes 2-7 days. Fast-track options exist for those needing quicker results.

Start by completing your online application with personal details and address history. Next, submit documents to prove your identity. Mistakes or incomplete information will slow down the application. Your application then goes to the DBS processing phase.

You can check your application status through the online portal with real-time updates. After completion, you’ll get immediate access to a summary certificate. The official DBS certificate arrives by First Class Recorded delivery, with international shipping available for overseas recipients.

Employers managing multiple checks receive a dedicated Account Manager to speed up the process and help with verification issues. They guide you through the right steps for your specific DBS check type.

Security and Data Protection

Your sensitive data receives three layers of protection during the DBS check process. The secure platform uses advanced encryption technology to safeguard your personal information during transmission. Access controls limit data viewing to authorized personnel only. Our systems comply with ISO 27001 and Cyber Essentials standards, providing security coverage from submission to certificate delivery.

Multiple security measures protect your information throughout the verification process. When you submit documents through our online portal, they’re immediately encrypted and stored in secure UK-based servers. You’ll receive notifications whenever your data is accessed or processed, maintaining transparency throughout the process.

1. All data transmissions use 256-bit SSL encryption
2. Regular security audits verify compliance with data protection regulations
3. Automated system logs track every interaction with your information
4. Two-factor authentication required for accessing sensitive data
5. Secure data disposal after statutory retention periods

We maintain current security protocols to address new threats and uphold high standards of information security.

Working With Vulnerable Groups

DBS checks are required for any role involving work with vulnerable groups, including children, the elderly, and individuals with disabilities. For these positions, you must know the specific requirements and responsibilities that come with obtaining a DBS check.

Your DBS check will show any spent and unspent convictions, cautions, reprimands, and warnings. It will also include relevant information held by local police forces that might affect your suitability to work with vulnerable individuals. You must provide identification documents and a detailed address history covering the last five years. Your employer will verify your identity and submit the application through an approved body. After processing, you will receive your certificate directly from the DBS, typically within 2-7 working days.

Frequently Asked Questions