A Basic DBS check typically takes 2 to 3 working days to process once submitted, though the complete timeframe from application to certificate delivery may extend to 14 days. Fast-track applications can return results within 24 hours, whilst under ideal conditions some results arrive in as little as 3 minutes.
Electronic submissions process faster than postal applications, with over 90% completing within 7 days. Digital certificates provide immediate access upon activation, whereas paper certificates require 7 to 14 days for postal delivery. The sections below explain the application stages, common delays, and cost considerations in detail.
Understanding Basic DBS Checks
A Basic DBS check represents the most straightforward level of criminal record screening available in the United Kingdom, designed to reveal only unspent convictions and conditional cautions under the Rehabilitation of Offenders Act 1974.
This check is commonly required for employment purposes, volunteer positions, and professional licensing applications.
The processing time for a Basic DBS check typically ranges from 5 to 10 working days through standard channels, though some providers (such as Personnel Checks) complete applications within 24 to 48 hours.
Application delays can occur when forms contain errors or when postal submissions are used instead of electronic methods.
The standard cost is £33.20 (including VAT), with potential additional charges for resubmissions caused by incomplete or incorrect applications.
Employers should determine whether a Basic DBS Check is sufficient or if a Standard or Enhanced level is required, as role-specific safeguarding needs can affect which check is appropriate.
Typical Processing Times for Basic DBS Checks
When processing times for Basic DBS checks are examined, applicants can typically expect results within 2 to 3 working days under normal circumstances, though the complete turnaround period may extend to 14 days depending on various factors. The application is checked against police records, with results frequently returned within just a few days due to the straightforward nature of Basic DBS Check verification.
| Service Type | Processing Time | Certificate Delivery |
|---|---|---|
| Standard Application | 2- 3 working days | 7-14 days (paper) |
| Fast-Track Service | Within 24 hours | 7-14 days (paper) |
| Ideal Conditions | As fast as 3 minutes | 7-14 days (paper) |
Fast-track applications through certain providers can reduce processing time considerably, with some Basic DBS Check results returned within 24 hours or, under ideal conditions, as quickly as 3 minutes.
Many digital providers also offer real-time tracking and automatic email alerts, helping applicants monitor progress securely and receive immediate updates.
The Application Process for Basic DBS Checks
To initiate a Basic DBS check, applicants must complete either an online dbs check application form or engage a Responsible Organisation to assist with the submission process.
The DBS Application form requires detailed personal information, including all addresses from the previous five years, a National Insurance number, and identification documents (passport and driving licence).
After submission, the application proceeds to CRB Direct for preliminary verification before reaching the Disclosure and Barring Service for full processing.
Completing the Basic Check application typically takes one day, though processing results usually require 3-5 working days.
Accuracy is essential throughout the application process, as incorrect information causes delays or necessitates resubmission.
Applicants should carefully follow all instructions to guarantee efficient processing.
Employers should note that DBS checks have no official expiry date, so deciding when to request a new check depends on the role and organisational policy.
Key Stages in the Basic DBS Check Process
Once the application has been submitted and accepted, the Basic DBS Check progresses through a standardised sequence of verification stages.
The process begins with application receipt and validation (Stage 1), where submitted information is verified for accuracy and completeness.
Stage 2 involves searching the Police National Computer, examining the applicant’s criminal history against national records.
Stage 3 encompasses barred list checks when applicable, though this stage has limited relevance for Basic DBS Checks compared to Enhanced checks.
The final stage (Stage 4) includes thorough searches of police records to identify any unspent convictions.
The completion time for a Basic DBS Check typically ranges between 2-3 working days from initial submission, though specific circumstances may influence this timeframe.
Applicants who need higher-level screening should note that Enhanced DBS checks are only available via authorised employers or registered bodies and cannot be requested directly by individuals.
Factors That Influence Processing Speed
Several key factors determine how quickly a DBS check application progresses from submission to completion, with processing times varying greatly based on the specific circumstances of each case.
The main elements affecting processing speed include:
- Submission method – Electronic submissions are processed much faster than postal applications, as they reduce manual handling and minimise data entry errors.
- Information accuracy – Errors or omissions in application details require corrections, causing delays that extend processing times beyond the standard timeframe.
- Check complexity – Basic DBS Checks typically complete within 14 days (often 3-5 working days), though additional police checks or queries may prolong this period.
- Responsible Organisation involvement – Working through a Responsible Organisation streamlines applications and reduces potential delays from submission errors.
For roles involving regulated activity with adults, ensuring the correct level of check and inclusion of the Adults Barred List where required can prevent re-submissions and avoid avoidable delays.
Electronic Vs Postal Submission Methods
The submission method selected for a DBS check application directly impacts both processing speed and the likelihood of administrative complications.
Electronic submission enables automatic processing, typically delivering results within a few days. This method eliminates manual handling, reducing errors and delays that extend processing time.
Postal submissions require physical handling by staff, introducing additional stages where mistakes can occur. Paper applications also depend on postal delivery times before processing begins, adding days to the overall timeline.
The recommended approach for applicants prioritising speed is electronic submission, which streamlines the entire DBS check process. By avoiding postal routes, applicants benefit from faster turnaround times and minimise risks associated with manual data entry and document handling.
For context, Enhanced DBS checks usually take longer to process (5 – 10 working days), so choosing electronic submission helps minimise delays wherever possible.
What Information Appears on a Basic DBS Certificate
Basic DBS certificates display limited information compared to other disclosure levels, containing only unspent convictions and conditional cautions held on the Police National Computer.
These certificates exclude spent convictions, which are protected under the Rehabilitation of Offenders Act 1974. The Basic DBS Check applies to individuals in England and Wales and serves various employment screening purposes.
A Basic DBS certificate typically includes:
- Personal details of the applicant (name, date of birth, and current address)
- Unspent convictions recorded on the Police National Computer
- Conditional cautions that remain active
- A unique certificate number for verification purposes
The processing time for Basic DBS certificates usually ranges from 3-5 working days, though some applications may require up to 14 days.
Applicants receive either digital or paper certificates for employer verification.
Although eligibility rules vary by role, employers should only request checks that match the position’s legal criteria, as DBS checks are dictated by law to ensure proper safeguarding and compliance.
Common Causes of Delays and How to Avoid Them
Several factors can extend the duration of a DBS check, but most delays are preventable through careful attention during the application process.
Application errors and omissions represent one of the most common causes of extended processing times, as incomplete or inaccurate information requires corrections that halt progress until resolved.
The method of submission also affects processing speed, with electronic applications typically processed faster than postal submissions due to reduced manual handling requirements.
Subscribing to the DBS Update Service can help reduce future delays by enabling instant online status checks and minimizing repeat applications.
Application Errors and Omissions
When applicants submit a DBS application form containing errors or omissions, the processing timeline extends considerably because the Disclosure and Barring Service must halt progress and request corrections before proceeding.
These application errors and omissions represent one of the most preventable causes of delays in DBS Checks.
Common errors that extend processing times include:
- Incorrect or incomplete identity documents that require resubmission
- Missing address history for the previous five years, causing validation failures
- Discrepancies in personal details (name spellings, dates of birth) that trigger verification requests
- Choosing a paper application form instead of electronic submission, which increases manual handling errors
Using a Responsible Organisation helps minimize these issues by ensuring accurate completion before submission, reducing the likelihood of processing delays.
Using Electronic Vs Postal
Choosing between electronic and postal submission methods greatly affects DBS Check processing times, with electronic applications completing substantially faster in most circumstances. Over 90% of Standard DBS Checks submitted electronically are completed in less than 7 days, demonstrating the efficiency of digital applications. Postal submissions introduce delays through manual handling and increased error likelihood, extending processing times considerably. Applicants should provide accurate information to avoid delays from correction requests, which occur more frequently with postal applications. Leveraging a Responsible Organisation for electronic submissions streamlines the process and reduces delays.
| Submission Method | Key Characteristics |
|---|---|
| Electronic Submissions | Faster processing, automated handling, reduced errors |
| Postal Submissions | Manual processing, higher error rates, slower completion |
| Completion Rate | 90%+ electronic checks done under 7 days |
| Delay Factors | Inaccurate information, manual verification requirements |
| Recommended Approach | Use Responsible Organisation for electronic submission |
Costs and Payment Options for Basic DBS Checks
Understanding the financial commitment associated with a Basic DBS Check enables applicants to prepare appropriately and avoid unexpected expenses. The typical charge for a Basic DBS Check stands at £33.20, inclusive of VAT, though this amount may vary depending on the service provider selected.
Applicants should consider the following key financial aspects:
- Payment options include pay-as-you-go and direct debit arrangements, offering flexibility in managing costs according to individual circumstances.
- Additional service fees may apply for processing by the DBS, potentially increasing the overall expense beyond the standard charge.
- Employers retain discretion over accepting previous Basic DBS Checks, which may necessitate resubmission and incur further costs.
- Refunds are not available for incorrect submissions, making accuracy during application essential to avoid financial loss.
Applicants should ensure they have their DBS profile number ready when applying, as it helps streamline access to services and tracking of their check status.
Digital Vs Paper Certificate Delivery Options
When applying for a Basic DBS check, applicants must choose between receiving their certificate in digital or paper format, a decision that cannot be changed after submission.
Digital certificates provide immediate online access once activated, whilst paper certificates arrive by post within 7-14 days following completion of the check.
Each delivery method offers distinct advantages regarding speed and accessibility, making the initial selection an important consideration in the application process.
Digital Certificate Access Process
The delivery method for a Basic DBS certificate must be selected during the application process and cannot be changed once submitted.
Digital certificate options provide faster access to DBS check results, with processing time considerably reduced compared to paper alternatives.
The digital certificate access process follows these steps:
- The DBS check completes processing and the applicant receives notification of completion.
- An activation code arrives by post to the current address provided during application (typically within several days).
- The applicant accesses the secure online portal using the activation code received.
- The digital certificate becomes immediately viewable and downloadable through the portal upon successful login.
Digital certificates cannot be converted to paper format after selection, making the initial choice permanent throughout the certificate’s validity period.
Paper Certificate Delivery Timeline
Paper certificates follow a different timeline compared to their digital counterparts, requiring physical production and postal delivery after the DBS check processing completes. Once a Basic DBS Check finishes processing (typically 3-5 working days), paper certificates require an additional 7-14 days for delivery.
This extended delivery timeline depends on postal service efficiency and other logistical factors beyond the applicant’s control.
Applicants must select their preferred certificate format during the application process, as digital copies cannot be converted to paper format later.
The paper certificate delivery provides a physical document that some employers or organisations may require for their records. However, this traditional option greatly extends the overall timeline from application submission to receiving the final certificate, totalling approximately 10-19 working days when combining processing and delivery periods.
Choosing Between Certificate Types
Before submitting a Basic DBS check application, applicants must make a permanent choice between digital and paper certificate formats, as this decision cannot be reversed once the application processes.
Key Differences Between Certificate Types:
- Digital copies provide faster access through an activation code sent by post, allowing immediate online viewing once the code arrives at the current address.
- Paper certificates require physical delivery, typically taking 7-14 days to arrive through postal services.
- Digital certificates cannot be converted to paper format after selection, making the initial choice during the application process essential.
- Applicants must verify their current address is accurate for receiving either the activation code (digital) or the physical certificate (paper).
The certificate type selected determines both access method and delivery timeline.
Frequently Asked Questions
How Quickly Can I Get a Basic DBS Check?
A Basic DBS Check typically takes 2-3 working days through standard electronic processing.
However, applicants can receive results considerably faster using expedited services.
CRB Direct offers a fast-track option that processes applications within 24 hours, with some checks completed in as little as 3 minutes.
The submission method affects processing speed, as electronic applications are faster than postal submissions.
Paper certificates require an additional 7-14 days for delivery after the check completes.
What Shows up on Basic DBS Check?
A Basic DBS Check shows unspent convictions and conditional cautions only.
Spent convictions, which are protected under the Rehabilitation of Offenders Act 1974, do not appear on this check.
The certificate displays unspent adult cautions (including conditional cautions, simple cautions, and youth cautions) and unspent convictions from courts in England and Wales.
It does not include reprimands, warnings, or any information held on local police systems.
What Are the Stages of a Basic DBS Check?
A Basic DBS Check involves five stages.
Stage 1 begins when the application is received and validated by the Disclosure and Barring Service.
Stage 2 involves searching the Police National Computer for unspent convictions and conditional cautions.
Stages 3 to 5 include additional checks, though these primarily apply to Standard and Enhanced DBS Checks rather than Basic checks.
Electronic applications process faster than postal submissions due to automated validation.
Conclusion
Basic DBS checks typically complete within 14 days when applications contain accurate information and proper identification documents. Applicants can minimise delays by submitting complete forms, providing valid ID, and choosing registered umbrella bodies for processing. Digital certificates arrive faster than paper versions and reduce postal delays. Understanding the application requirements, potential delay factors, and available delivery options enables individuals to plan accordingly and obtain their certificates within expected timeframes for employment or voluntary positions requiring disclosure checks.